Implementing a document management strategy is the key to increasing efficiency and reducing costs in your company’s business processes. Making the switch to a paperless office need not be painful.
You can walk through the entire process step-by-step. They will meet with you to evaluate your preferences and function to meet those needs with cost-effective solutions that can be applied efficiently. Review these key areas in document management(Also known as โปรแกรมจัดการเอกสาร in Thai language) likely to help evaluate your needs.
Where’s Your Paper Pain? Start by selecting a single area of target for your document management strategy, small. The project which section or business process may be the much document-intensive and hampers the circulation of business? For most organizations, that is perhaps the region handling proof, Human Resources or Accounts Payable -of shipping documents.
By applying this service in a single location, you have the opportunity to fine-tune the method together with your document scanning services company before improving the range of your document management strategy. Visit http://www.ironmountain.co.th/th/Services/Document-Imaging-and-Management.aspx to know about document management service.
Who Needs Usage Of Your Documents, So When? Entry to scanned documents should be thoughtfully planned just like you would not leave administration, payment or purchasing documents laying about for everybody to read. The important thing is locating the balance between security and supply, so as to not affect mission-critical functions.
You’ll have the capacity to control entry at the record, file or project level. By deciding beforehand which workers require entry to documents to perform their job jobs, you’ll be able to enhance your document security.
Another important issue: can staff need round-the-time entry to stored files, or only during business hours? One last area to think about when preparing usage of scanned files: some companies also enable the use of certain documents to suppliers, customers, and companies. Let your document management firm learn about those circumstances to allow them to be included in your approach.